→ 
Poland Embassy in Japan (Tokyo)
The Poland Embassy in Japan is an official diplomatic mission of Poland, located in Tokyo. It provides visa information, Poland passport services, consular assistance and support for Poland citizens living in Japan and travelers heading to Poland.
Japan Key Facts
About the Poland Embassy in Japan
The Embassy of Poland in Tokyo represents the government of Poland in Japan and manages the bilateral relationship between the two countries, covering diplomacy, trade and cultural exchange. As Poland's principal mission in the country, it works directly with the Japan government and oversees consular services nationwide.
Who the embassy serves
Citizens and residents of Japan traveling to Poland come here for visa guidance and application requirements. Poland citizens living in Japan rely on the mission for passport renewals, civil registry matters such as birth and marriage registration, notarial services and emergency assistance.
How the consular network is organized
Poland operates 3 missions in Japan, so the office you need depends on your region — the network section below shows every location.
Poland's Diplomatic Network in Japan
The embassy in Tokyo is the main mission. Choose the office that covers your region:
Traveling the other way? See the Embassy of Japan in Warsaw, Poland.
Poland Embassy in Tokyo — Location, Address & Directions
Poland Embassy Services in Japan
Visa Applications
Apply for a Poland visa for tourism, study, work, business or transit. The embassy provides visa information and application guidance for citizens and residents of Japan.
Passport Services
Passport renewal and replacement for Poland citizens abroad, including lost or stolen passports and emergency travel documents.
Emergency Assistance
Consular help for Poland citizens in distress: accidents, hospitalization, arrest, lost documents or crisis situations in Japan. Emergency contact procedures are published on the official website.
Document Notarization
Authentication and certification of official documents for use abroad — powers of attorney, certified copies and signature legalization for papers moving between the Poland and Japan legal systems.
Birth & Marriage Registration
Registration of life events for Poland nationals abroad: births, marriages and deaths are entered into the national civil registry so they are recognized at home.
Legal Assistance
Referrals to local legal resources and lists of lawyers for Poland citizens involved in legal proceedings in Japan.
Poland Visa Information
Who needs a Poland visa?
Entry requirements for Poland depend on your nationality, the purpose of your trip and how long you plan to stay. Some travelers enter visa free for short visits while others need a visa or electronic authorization — check the current rules with this embassy or on the official Poland immigration portal before booking travel.
Long stays, work and study
Work, study and family visas usually require sponsorship or admission first and take longer to process than visitor visas. Typical Poland visa documents include a valid passport, photos, proof of funds, travel insurance, accommodation details and purpose specific papers. Apply well before travel and book your visa appointment early.
One Schengen visa, 29 countries
A Poland Schengen visa is not just for Poland: it allows free travel across the whole Schengen Area, including Germany, France, Italy, Spain, Netherlands, Belgium, Switzerland and Austria. Read our full Schengen visa guide for requirements, documents and application steps.
Poland Visa Application Checklist
Officers refuse incomplete files more often than weak ones — run through this checklist before your appointment:
- ✓Passport valid well beyond your return date, with at least two blank pages
- ✓Completed application form, signed and dated
- ✓Recent passport photos meeting the Poland specifications
- ✓Travel insurance covering at least EUR 30,000 in medical costs across the Schengen Area
- ✓Proof of accommodation — hotel bookings, rental agreement or host invitation
- ✓Refundable travel reservation (buy the real ticket only after approval)
- ✓Recent bank statements showing sufficient funds for your stay
- ✓Employment letter with approved leave, or business/university enrolment documents
- ✓Visa fee payment and appointment confirmation
Requirements vary by visa type and nationality — the official checklist from the Poland authorities is always the final word. See also our Schengen visa guide.
Upcoming Public Holidays in Japan
The embassy may close on Japan public holidays as well as Poland national holidays — always confirm before visiting.
Respect-for-the-Aged DaySep 21, 2026 Citizens' HolidaySep 22, 2026 Autumnal Equinox DaySep 23, 2026 Sports DayOct 12, 2026 Culture DayNov 3, 2026 Labor Thanksgiving DayNov 23, 2026 Emergency Numbers in Japan
Free to call from any phone, 24 hours. In immediate danger, call local emergency services first.
Frequently Asked Questions
How do I contact the Poland Embassy in Tokyo?
Call +81 357 947 020 during office hours, email tokio.amb.sekretariat@msz.gov.pl, or check the official website for contact forms.
Where is the Embassy of Poland in Tokyo located?
The embassy is located at 2-13-5, Mita, Meguro-Ku, Tokyo. Post Code: 153-0062 Japan
How do I apply for a Poland visa in Japan?
Contact the embassy or check the official website for the current application procedure — many countries route applications through online portals and visa application centers. Book an appointment before visiting.
Do Japan citizens need a visa for Poland?
Visa requirements depend on your nationality, the purpose of travel and length of stay. Check the current rules with this embassy or on the official Poland immigration portal before booking travel.
What are the Embassy of Poland in Tokyo opening hours?
The mission is generally open on weekdays (08:15–12:00–13:30–16:15 on Mondays) and closed on weekends and public holidays of both countries. Check the live status in the office hours panel on this page.
What services does the Embassy of Poland in Tokyo provide?
Visa information and applications, passport services for Poland citizens, document notarization and legalization, civil registry matters, and emergency consular assistance.
Do I need an appointment to visit?
Almost always, yes. Most missions require appointments for visa and passport services; walk-in availability is limited to emergencies. Book through the official website.
What should Poland citizens do in an emergency in Japan?
Call the local emergency number 110 first for immediate danger. For consular help — lost passports, accidents, arrests — contact the mission at +81 357 947 020 during office hours or use the emergency line on the official website.
Related Pages
Page last updated: · Report an update